Jazz Pharmaceuticals

Manager, Clinical Compliance

US-CA-Palo Alto
1 month ago
Job ID
# of Openings
Research & Development


Jazz Pharmaceuticals is an international biopharmaceutical company focused on improving patients’ lives by identifying, developing and commercializing meaningful products that address unmet medical needs. We are continuing to expand our commercial product portfolio and our research and development pipeline in therapeutic areas that can leverage our unique expertise.

Our therapeutic areas of focus include sleep and hematology/oncology – areas in which we have a deep understanding of the patient journey and a suite of products and product candidates to address critical needs.

We are looking for the best and brightest talent to join our team.  If you’re looking to be a part of a company with an unwavering commitment to improving patients’ lives and being a great place to work, we hope you’ll explore our career openings and get to know Jazz Pharmaceuticals. 

Position Profile

Responsible for the maintenance of Trial Master File related records and documents, including but not limited to receiving, reviewing, indexing, scanning, filing, to ensure compliance with relevant regulatory, legal and corporate requirements and the effective and efficient management of the trial master file records and related information.

Essential Functions 

  • Manages the the review, filing, archival, tracking and retrieval processes for completed TMF related documents stored on or off site.
  • Maintains integrity of TMF storage area (room access, closure, etc.) and orchestrate off-site storage processes
  • Manages document review requests and resolve documentation issues
  • Creates and maintain database of all documents, paper or electronic, including exact location
  • Leads the clinical document control efforts in preparing for and participating in an audit and/or regulatory inspection.
  • Supports the implementation and management of electronic and paper Clinical Trial/TMF Documentation
  • Supports the management of Clinical Study Records life cycle, including retention and disposition of records and associated audit trails in accordance with best business practices, applicable regulations and corporate policies and procedures
  • Supports the creation and execution of clinical documentation TMF training
  • Serves as a liaison for internal/external customers
  • Supports R&D Clinical Compliance in providing measures of performance such as Metrics and KPI for continuous improvement
  • Supports the transition of proprietary information for acquisitions, divestitures and licensing of compounds related to trial master file records
  • Supports other R&D Compliance projects as needed
  • Supports the maintenance of TMF Index 

Required Knowledge, Skills, and Abilities

  • Experience in Trial Master File requirements and set-up
  • Knowledge of DIA filing structure
  • Knowledge of global regulatory requirements and ICH/GCP guidelines
  • Working knowledge with electronic document management systems and document archival systems (eTMF)
  • Demonstrated ability to work independently and in a team environment
  • Strong organizational abilities, action oriented and strong communciation skills
  • Able to carry out responsibilities with minimal to no supervision
  • Knowledge of document management processes and procedures, electronic documentation systems, data retrieval, and electronic file formats
  • Ability to demonstrate initiative.
  • Ability to plan and organize work in an efficient manner, and work well under time constraints. 

Required/Preferred Education and Licenses

  • Bachelor Degree or minimum of 3 years directly related experience Clinical Trials, TMF and clinical systems and process
  • Proficiency with MS Office (e.g. Word, Excel, PowerPoint, Visio, Outlook) 

Description of Physical Demands

  • Occasional mobility within office environment.
  • Routinely sitting for extended periods of time.
  • Constantly operating a computer, printer, telephone and other similar office machinery. 

Description of Work Environment

  • Work indoors in normal office environment with little exposure to excessive noise, dust, fumes, vibrations and temperature changes.
  • Frequent computer use at workstation.
  • May move from one work location to another occasionally.
  • Responsibilities may require a work schedule that may include working outside of “normal” work hours, in order to meet business demands.
  • Occasional public contact requiring appropriate business apparel. 


Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender-identity, national origin, disability status, protected veteran status, or any characteristic protected by law.


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